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| Institutions urged digital management systems |
5/5/2011 |
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Dr. Edward Omane Boamah, Deputy Minister for Environment, Science And Technology, has called on institutions, especially Government establishments, to move away from a paper-intensive processes to using digital data management systems.
He was speaking at the opening of a two-day seminar, organised by Inter-regional Bridge Group (IBG) in collaboration with Computhink Inc and Kodak on the theme: “Government and business solutions in Action-Ghana 2011”.
Dr. Omane Boamah said, in Ghana, retrieval of documents in paper form is very difficult and may sometimes require the person requesting the document to pay an amount of money.
This, he said, was due to the fact that, that paper may have collected a lot of dust or may even have been misplaced.
Dr. Omane Boamah said, the process of retrieving becomes laborious to the person who has to retrieve it especially if he/she has medical conditions such as asthma, which can be triggered by dust particles.
He said, the adoption of an efficient data management system will ensure easy storage and retrieval of data and a paperless economy.
Dr. Omane Boamah said: “A paperless economy is what we need”, and asked the organisers to brief government on the outcome of the seminar so that it will adopt the system.
He said that, the poverty gap between sub-Saharan Africa and other developed countries is also a technological gap that needs to be filled rapidly.
Mr. Kwame Ato Bonnie, Chief Executive Officer of IBG Ghana, said, the seminar was a developmental initiative, to educate and inform Ghanaian organisations on the necessity of using digital DMS instead of paper and to get them to identify and consider the transition from paper to digital documents.
He said, although these organisations already have a backlog of paper documents, it is advisable to start using DMS now and then transforming the paper document into electronic form.
Mr. Bonnie said, Computhink’s system had been selected as the showcase of the system for the seminar because it is more affordable and easy to use adding that, “It is not too sophisticated, it uses basic systems”.
He said, no company will lose data stored in the system since the document will be backed up and can be retrieved any time.
Mr. Joseph Wharram, Vice President of Computhink Incorporated, took participants through the cost of generating, filing and retrieving paper records and risks involved, and the benefits of implementing a digital system.
Speakers at the seminar include, Mr. Robert Curzon Jones, Managing Director and founder GAP International Group, Mr. Stephen Cobham, Technical Director, Stack Data Solutions, Mr. Daniel Tetteh, Consultant, Ghana National Archives and Mr. Fred Mensah, Micro Warehouse Ghana Limited.
Source: GNA
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